Vendor FAQs - Halloween Club's 5th Annual Spook Show

 



SPOOK SHOW VENDOR/EXHIBITOR FAQs



What is Halloween Club's Spook Show?

2013 was the year that Halloween Club held their very first Spook Show outside of the La Mirada superstore location. This get-together for the local Halloween lifestyle community grew into a spooktacular must-do annual event to fill the void kindred spirits feel at the start of the year. 


The Halloween festival will feature over 100 curated local vendors, artists, collectors, teachers, spook makers, hauntrepreneurs, musicians for like-minded Halloween enthusiasts. Halloween Club will also hold their biggest sale event on 1000s of costumes, accessories and decorations. Support local scary business growth, save the date - March 11th, 2017!


Learn more here: 

http://www.ocweekly.com/music/halloween-clubs-spook-show-makes-it-okay-to-be-scary-all-year-round-7010508

http://www.halloweenclub.com/spookshow



When & Where will Spook Show be held this year?

Halloween Club’s 5th Annual Spook Show will be held March 11th, 2017 at our Halloween Club La Mirada Costume Superstore facility. The event will open at 12pm and close at 7pm, rain or shine. You'll be expected to stay for the entire duration of the event. Vendors will be given a designated load-in time for the early morning of March 11th, 2017. If you require extra setup time, please make sure you request this in advance.


How many people are you expecting?

15,000+ kindred spirits and possibly other ghouls are expected to show up to this free event. :)



What is the vendor/exhibitor cost for the event? What exactly does it include? +

COST ITEM DETAILS
$40* 10x10ft tent space Non-refundable. It’s imperative exact dimensions be provided of tent space so we make appropriate accommodations. If space greater than a 10x10 ft space is required, please see below.
$60* 10x15ft, 12x12, 12x15ft tent space Non-refundable. Exact dimensions are required at signup time.
$80* 10x20ft tent space Non-refundable. Exact dimensions are required at signup time.
$100* Food vendors Non-refundable. Exact dimensions of truck are required at signup time. Copy of license and permit will also be required.
$25 Deposit for music/performers Refundable.  Cancellations made after February 11th will not be refunded.
$25 Deposit for hearse/car clubs Refundable.  Cancellations made after February 11th will not be refunded.

*ADDITIONAL CHARGES
$20 Shared booth space for any sized booth. Non-refundable. Vendor application must be filled out twice. It’s imperative exact dimensions be provided of tent space so we make appropriate accommodations.
$25 Electricity Non-refundable. Up to 5 amps. Please ensure to bring long cables.
$10 WiFi Non-refundable.

 

Payment is required immediately after acceptance confirmation email. If payment hasn’t been made within a week, a $15 late charge will incur - or you may lose your reservation and go into the vendor waiting list. Absolutely no exceptions. These fees are to reserve your spots only. You will also need to promptly sign the vendor liability form to complete your confirmed participation in the event. You will need to provide your own tarps, canopies, wires, tables, chairs, furniture. It'll be your responsibility to ensure your booth is properly secured and manned throughout the duration of the event. To ensure a clean and safe time, you'll be required to maintain a waste-free environment. Cancellations will not be refunded. No exceptions.

If confirmed as a vendor/exhibitor you’ll be expected to help promote the 5th Annual Spook Show using artwork (we’ll provide) and tagging us via @halloweenclubs #spookshow5 #halloweenclub #spookshowHC. Halloween Club will also help in showcasing your business, add your logo to our event page and our Spook Show festival program (20,000+ prints will be made for distributing to our guests).



Will you provide any equipment? Tables? Chairs?

At this time we are exploring options to offer this, but nothing is set. We’ll inform you immediately if anything changes, until then, please plan accordingly.


In addition to the booth space, we will feature your company logo on event pages as well as printed on 20,000+ festival programs. Your goods/services may also be promoted.



Do I need vendor’s permit?
Only food vendors are required to provide a copy of permit and registration.


I would like to share a booth, what do I do?

If you are sharing a booth with another vendor, please fill out the form for each business. You’ll both be expected to be Halloween/dark in nature so together we can all recreate the spirit of Halloween March 11th, 2017. You will incur an extra $20 shared space fee.



How are vendors chosen?

Halloween Club’s currently seeking local Halloween/dark-themed professionals, artisans, craft-makers, cooks and teachers that’d like to participate in our 2017 festival. The Halloween festival will feature over 100 curated local vendors, artists, collectors, teachers, spook-makers, hauntrepreneurs, musicians for like-minded Halloween enthusiasts. Our goal is to showcase every year an exciting new unique mix of variety of what constitutes Halloween culture.

We reserve the right to turn down too many of the same type vendors/exhibitors. Submissions must be received by February 11th, 2017. If your organization/work is not Halloween related, your vendor/exhibitor request will not be accepted. Please signup for future events here.



How soon will I know if I was accepted or not?

Within 1-2 business weeks.



I was a vendor/exhibitor at your previous Spook Show(s). Why haven't I been chosen/notified yet?
To be fair to all talented spooklings, prior participation in Halloween Club's Spook Show doesn't confirm you for this event. Signing-up also doesn't guarantee your reservation for the event. Accepted vendors/exhibitors will receive a confirmation email within 1-2 business weeks of signup. We appreciate you understanding this.


I’m with a hearse/spooky car club - do I fall under exhibitor? Also do I have to pay?
Yes, but you must be confirmed to do so. Confirmed hearse clubs will have reserved parking on the day starting event day from 8am-10:30am. Please fill out this form: http://www.halloweenclub.com/spookshow-signup.


I don’t live in Southern California, can I still apply?

Yes, absolutely! Here are some useful links to help with accommodations of local hotels (1-5 minute walking/driving distance):

Marriott http://www.marriott.com/hotels/travel/snalm-residence-inn-la-mirada-buena-park/

Holiday Inn http://www.ihg.com/holidayinn/hotels/us/en/la-mirada/laxlm/hoteldetail

Extended Stay America http://www.extendedstayamerica.com/hotels/ca/los-angeles/la-mirada

Halloween Club Event Address

14447 Firestone Blvd

La Mirada, CA 90638


I’ve been accepted, how do I submit payment and by when should I pay?
When accepted you will be sent a PayPal link for making payment. Payment is required immediately after acceptance confirmation. You will not be considered confirmed until paid in full. If payment hasn’t been made within a week, a $15 late charge will incur or your reservation cancelled altogether.


I've been accepted, but my name doesn't appear on your featured vendor/exhibitor lists. How come?
Was your liability release form submitted? Was a high-res logo submitted as well? Or if you're a food vendor, did you email a copy of your registration/permit? If not, please check your confirmation email for more details and links.


I'm part of a band/performing-act. Why do I have to pay and when will I get my refund?
A $25 refundable deposit is required for confirmed musicians/performers. Cancellations made after February 11th will not be refunded. No exceptions. Your logo, promotional photos will be distributed throughout event marketing and will be printed on 20,000+ festival programs.

Deposits will be refunded within 1 business week after the Spook Show.  



Can I choose my vendor spot? Where will I be placed in the event arena?
To help maintain an even disbursement of variety throughout the arena, we cannot honor these requests and appreciate you understanding this. However, if you require special accommodations for medical/physical/technical reasons, please notify us when applying.



I have a question/concern not listed here, who do I contact?
Please email marketing@halloweenclub.com.


Our application and approval process is fairly simple, but all requirements must be met. If you are interested in vending/exhibiting/ performing, please read all the details carefully below. Signup here: http://www.halloweenclub.com/spookshow-signup